Accounts Administrator
Rantec is hiring an Accounts Administrator!
Come join our team! Located in Los Osos, Ca, Rantec is an upper-tier designer and manufacturer of power supplies for the military and aerospace markets. We are an engineering-based company, with expertise in all aspects of power supply design, manufacturing and test. Rantec offers many outstanding benefits to include:
- Competitive wages
- Great benefits - i.e. Medical (PPO, HSA), Dental, Vision, Flexible Spending Accounts
- Vacation - accrual of 2 weeks per year to start, Holidays, PSL
- Tuition Assistance
- 401K with matching up to 6%
- Years of Service Awards.
- We have every other Friday off as we are on the 9/80 schedule
- Free catered lunch on the Friday/payday that we work.
Position Summary
Support the internal administrative functions of our Account Management team. The Accounts Administrator plays a vital role in ensuring accuracy and consistency across internal processes related to RFQs, purchase orders, Salesforce data integrity as well as Customer satisfaction and retainment. This role is fully internal-facing and will work closely with Sales, Engineering, Contracts, and Operations to maintain smooth administrative workflows within the Company.
Essential Duties and Responsibilities
- RFQ Administration:
- Receive and log RFQs from the Account Management team.
- Coordinate internally with Engineering, Pricing, Contracts, and other stakeholders to compile technical and pricing inputs.
- Track and document RFQ progress and ensure internal deadlines are met.
- Purchase Order (PO) Processing:
- Review incoming POs for internal completeness, compliance, and consistency with approved quotations.
- Ensure accurate entry of order information into internal systems.
- Coordinate with internal departments to confirm processing, schedule alignment, and handoff to fulfillment or program management.
- Salesforce Administration:
- Maintain accurate and up-to-date records of opportunities, quotes, accounts, and contacts.
- Upload and link supporting documentation (RFQs, quotes, POs, etc.) to appropriate records.
- Generate internal reports and dashboards to support visibility and decision-making.
- Administrative Coordination:
- Support meeting coordination, action tracking, and follow-up for internal account review sessions.
- Assist in organizing and archiving documents in compliance with internal procedures.
- Provide general administrative support to Account Managers and Sales Operations leadership.
- Ability to work flexible hours and/or different shifts, as required.
- Ability to work in a safe professional manner adhering to all regulatory requirements including OSHA, EPA, State and Federal Regulations.
- As the Company’s success relies on the productivity of our team and adherence to customer product schedules, an essential function of this position is the ability to arrive to work on-time, and work each day, as scheduled.
- Perform other duties as assigned.
Education and Experience
- Associate’s or Bachelor’s degree in Business Administration, Operations, or related field preferred.
- 3+ years of administrative or sales support experience in a technical or manufacturing environment preferred.
- Familiarity with RFQ and PO processes, preferably in the defense or electronics industry is a huge plus but not required.
- Strong proficiency in Salesforce and Microsoft Office Suite (especially Excel and Outlook).
- Highly organized, process-oriented, and attentive to detail.
- Strong interpersonal communication skills for internal coordination.
- Ability to support multiple programs/platforms and pivot priorities as needed.
- Knowledge of ITAR a plus.
Salary Range: $26.67 - $34.67 Hourly
Click on this link to read Rantec's Privacy Policy
Rantec is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran. Rantec will consider reasonable accommodation to its policies for employees and applicants due to sincerely held religious belief.